‘Personal data’ means data, which relates to a living individual who can be identified from the data or from the data together with other information, which is in the possession of, or is likely to come into possession of GradTouch.
‘Processing’ means obtaining, recording or holding the data or carrying out any operation or set of operations on the data. This includes but is not limited to organising, adapting and amending the data, retrieval, consultation and use of the data, disclosing and erasure or destruction of the data.
This applies to any processing that is carried out on a computer including any type of computer however described such as but not limited to desktops, laptops, servers, mobile devices etc.
As a company GradTouch processes personal data in relation to its own staff, students, graduates, applicants and individual client contacts. GradTouch abides by the principles of the Data Protection Act 1998 set out below.
GradTouch holds data on individuals for the following general purposes:
- Administration and processing of job applicants’ personal data for the purposes of work-finding services
- Staff Administration
- Advertising, marketing and public relations
- Accounts and records
The Data Protection Act 1998 requires GradTouch as data controller to process data in accordance with the principles of data protection. These require that data shall be:
- Fairly and lawfully processed
- Processed for limited purposes
- Adequate, relevant and not excessive
- Not kept longer than necessary
- Processed in accordance with the data subjects’ rights
- Kept securely
- Not transferred to countries outside the European Economic Area without adequate protection.
All individuals have the following rights under the Human Rights Act 1998 and in dealing with personal data these shall be respected at all times:
- Right to respect for private and family life [Article 8]
- Freedom of thought, conscience and religion [Article 9]
- Freedom of expression [Article 10]
- Freedom of assembly and association [Article 11]
- Freedom from discrimination [Article 14]
Data shall be reviewed on a regular basis to ensure that it is accurate, relevant and up to date.
Data will only be processed with the consent of the person whose data is held. Therefore if they have not consented to their personal details being passed to a third party this may constitute a breach of the Data Protection Act 1998. By applying for a job vacancy directly and providing GradTouch with personal data contained in a Curriculum Vitae (CV) or any other supporting documents, applicants will be giving their consent to processing their details for job application purposes. If GradTouch intends to use applicants’ data for any other purpose, GradTouch must obtain their specific consent.
“Sensitive personal data” and any information held on any of these matters WILL not be passed on to any third party without the express written consent of the individual:
- Any offence committed or alleged to be committed by them
- Proceedings in relation to any offence and any sentence passed
- Physical or mental health or condition
- Racial or ethnic origins
- Sexual life
- Political opinions
- Religious beliefs or beliefs of a similar nature
- Whether someone is a member of a trade union
Only direct GradTouch employees have access and the ability to add, amend or delete data from the database. All employees are responsible for notifying those listed where information is known to be old, inaccurate or out of date.
GradTouch ensures all employees follow strict security measures such as but not limited to:
- Personal Data shall be stored securely with electronic password and industry standard encryption and/or physically locked where applicable
- Passwords shall be secure and not be disclosed
- Electronic Mail (Email) shall be used with care when personal data is involved
- Any breaches of security shall be treated as a strict disciplinary issue
“Data subjects” is an individual or group of individuals of whom personal data is held such as but not limited to students, graduates, applicants and clients.
Data subjects are entitled to obtain access to their data on request and after payment of a flat fee. All requests to access data by data subjects etc should be referred to Data Controller, GradTouch, Fourways House, 57 Hilton Street, Manchester, M1 2EJ or email firstname.lastname@example.org.
- For statistical purposes to track how many individual unique users we have and how often they visit our websites. We collect data listing which of our pages are most frequently visited and by which types of users and from which countries.
- We use third parties to collect anonymous user information, sometimes through cookies.
Our website utilises first party (cookies set by GradTouch) and third party (cookies set by other sites through us) to function and provide a reliable and useful service to users. Information is stored in a temporary file on your computer known as a cookie. (For more information see here). They cannot be used to personally identify you.
Below is a table of most cookies that are used by our Website
|NRAGENT||1 Second||This cookie name is associated with the New Relic performance monitoring platform. It is used to enable performance monitoring of GradTouch to ensure we provide a reliable quick service.|
|PHPSESSID||Session||This is a general purpose identifier used to maintain your user session variables.A random generated unique number, is used to identify you to maintain your logged in status throughout our website.|
|__utma||2 Years||This is one of the four main cookies set by the Google Analytics service which enables GradTouch to track visitor behaviour and measure site performance. This cookie lasts for 2 years by default and distinguishes between users and sessions. It it used to calculate new and returning visitor statistics. The cookie is updated every time data is sent to Google Analytics.|
|__utmb||30 Minutes||This is one of the four main cookies set by the Google Analytics service which enables GradTouch to track visitor behaviour and measure site performance. This cookie determines new sessions and visits and expires after 30 minutes. The cookie is updated every time data is sent to Google Analytics. Any activity by a user within the 30 minute life span will count as a single visit, even if the user leaves and then returns to the site.|
|___utmc||Session||This is one of the four main cookies set by the Google Analytics service which enables GradTouch to track visitor behaviour and measure site performance. It is not used on GradTouch but is set to enable interoperability with the older version of Google Analytics code known as Urchin.|
|__utmz||6 Months||This is one of the four main cookies set by the Google Analytics service which enables GradTouch to track visitor behaviour measure of site performance. This cookie identifies the source of traffic to the site - so Google Analytics can tell us where visitors came from when arriving on the site. The cookie has a life span of 6 months and is updated every time data is sent to Google Analytics.|
Some cookies not listed above are provided by services through GradTouch but however do not originate from us. These are, but not limited to, Facebook, Twitter, Google+, Google Maps, YouTube and LinkedIn. Please refer to the relevant external Privacy policies for their Cookie Usage
Google’s use of the DoubleClick cookie enables it and its partners to serve ads to you based on your visit to GradTouch and/or other sites on the Internet.
To understand how to improve our services to you, GradTouch monitors and analyses web traffic.
Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilises the data collected to track and examine the use of this website, to prepare reports on its activities and share them with other Google services. Google may use the Data collected to contextualise and personalise the ads of its own advertising network. You may opt out of this by using a Google Browser plugin. GradTouch also receives interest-based and 3rd party demographic information (such as age, gender and interests) using Google’s Display Network. We use this information to fully understand our audience in order to improve our services. Users can opt out of the Google Display Network by going to Google Settings.